Employment

 

The Secretary of State does not discriminate because of race, color, national origin, sex, religion, age, or disability in employment, access, or in the provision of services. Qualified applicants with disabilities may request needed accommodations to participate in the application process by contacting Human Resources at State Capitol, Room 03, Little Rock, AR 72201 or by calling (501) 683-5487. No part of this announcement constitutes an employment contract.

Employment Application (PDF)

Authority for Release of Information (PDF)

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Application Process

All applicants must complete a Secretary of State Application form. The form may be mailed to: Secretary of State Human Resources, State Capitol, Room 3, Little Rock, AR 72201. Applications may also be emailed to hrapplications@sos.arkansas.gov.

EOE

**Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Human Resources
Arkansas Secretary of State
State Capitol
500 Woodlane St., Room 03
Little Rock, AR 72201
501-683-5487

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Job Postings

 

Purchasing Assistant

Summary: Processes payables; coordinates travel arrangements for staff members; maintains flag inventory; coordinates print bids; and prepares travel policy presentation.

Essential Duties and Responsibilities** include the following (other duties may be assigned):

• Processes payables by coding and reviewing for proper support documentation, approvals, etc.
• Coordinates travel arrangements, conference reservations by researching rates and booking best possible for date and location.
• Ensures staff follow SOS Travel Policy when processing travel requests.
• Maintains inventory of flags; handles disposal of old flags; analyzes current and previous flag purchases providing input on new orders.
• Works with CommEd and other departments in development of new and revised print job specifications. Reviews specs and adjusts accordingly. Collects bids, reviews and analyzes, monitoring the entire bid process. Maintains print file for future reference.
• Responsible for collection and preparation of presentation of Special Project bids.
• Creates Travel Policy presentation for SIS staff.
• Maintain files of new vendors
• Assist with proofing and review of contracts
• Cross train for mail room, transparency, low value inventory, and vehicle log

Supervisory Responsibilities: No supervisory duties

Qualifications: Knowledge of and experience in computer programs such as Microsoft Word, Excel, PowerPoint and data bases; knowledge of inventory methods; internet research

Education/Experience: 2 year associate degree in business or office operations preferred with 2 years of experience working in an office environment. A combination of education and experience may be substituted.

Job Type: Full-time

Pay: From $51,000.00 per year

Benefits:

• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Retirement plan
• Vision insurance

Schedule: 8 hour shift

Experience: Purchasing: 2 years (Required)

Ability to Relocate: Little Rock, AR 72201: Relocate before starting work (Required)

Work Location: In person

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Plumber (Master/Journeyman)

THIS IS A SAFETY-SENSITIVE JOB FOR PURPOSES OF THE ARKANSAS MEDICAL MARIJUANA AMENDMENT

Summary: Plans, layout, installs, and repairs plumbing fixtures for the State Capitol and Capitol Hill Buildings by performing the following duties.

Essential Duties and Responsibilities include the following (other duties may be assigned):

• Specializes in plumbing trade; provides assistance as necessary to other trade areas.
• Performs assignments for plumbing installations or repairs.
• Plans new or modified installations to minimize waste of materials, provide access for future maintenance, and to avoid unsightly, hazardous, and unreliable work; strives to maintain consistency with specifications and codes.
• Prepares sketches showing location of installations and control diagrams; able to read and follow diagrams or blueprints.
• Assembles and installs valves, pipe fittings, and pipes; joins pipes, installs and repairs plumbing fixtures such as sinks, commodes, and water heaters.
• Repairs and maintains plumbing by mending burst pipes and opening clogged drains.
• Observes functioning of installed equipment or system to detect hazards and need for adjustments, relocation or replacement.
• Completes other duties as assigned.

Supervisory Responsibilities: Supervise contractors working in the building as needed.

Education/Experience: Eight years’ experience and/or training; or the equivalent combination of education, training, and experience.

Language Skills: Ability to read and interpret documents such as safety rules, operating and maintenance instructions, procedures manuals and effectively communicate with others.

Reasoning Ability: Solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret instructions furnished in written, oral or diagram form.

Certificates, Licenses, Registrations: Valid driver’s license required; Master Plumber’s or Journeyman Plumber's license required.

Physical Demands: The employee may be required to sit, stand, walk, and kneel. The employee must occasionally lift and/or move between 25-100 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

**Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Work Environment: While performing the duties of this job, the employee is occasionally exposed to wet and/or humid conditions, moving mechanical parts, outside weather conditions, and risk of electrical shock. The employee may occasionally be exposed to fumes or airborne particles, toxic or caustic chemicals (including asbestos.)

Job Type: Full-time

Pay: $48,000.00 - $58,000.00 per year

Benefits:

• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule: 8 hour shift; Monday to Friday; Weekends as needed

License/Certification:

• Driver's License (Required)
• Master Plumber License (Preferred)
• Journeyman Plumber License (Preferred)

Work Location: In person

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Grounds Keeper / Maintenance Worker

THIS IS A SAFETY-SENSITIVE JOB FOR PURPOSES OF THE ARKANSAS MEDICAL MARIJUANA AMENDMENT. THIS POSITION IS AN EXTRA HELP POSITION.

Summary: Maintains the State Capitol Building /Grounds in a floater position.

Essential Job Duties and Responsibilities: Includes but not limited to the following:

• Performs grounds maintenance and gardening duties; mows, edges, waters, and trims lawns, fields, and other turf grounds; plants, cultivates, prunes, sprays, fertilizes, and irrigates flowers, trees, grass, and shrubs; hoes and pulls weeds; rakes leaves; edges walkways; applies safety control methods according to established procedures.
• Working outdoors in all kinds of weather or indoors without heating or air conditioning.
• Keeps the Capitol lawn and grounds maintained in a neat, professional appearance
• Completes and/or assist skilled trade’s workers in daily maintenance.
• Completes and/or assist with picture framing, hanging pictures and carpentry projects.
• Services and washes SOS vehicles and grounds equipment.
• Moves, arranges, picks up, and distributes furniture, supplies, and equipment as needed; sets up rooms, chairs, equipment, and tables for meetings and other events; cleans up furniture, equipment, and debris following events.
• Operates and maintains hand and power tools, vehicles, and light to heavy power equipment needed to perform routine building maintenance, grounds maintenance, and custodial activities

Supervisory Responsibilities: No supervisory duties

QUALIFICATIONS

The requirements listed below are representative of the knowledge and ability required. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

Knowledge of:

• Prefer to have at least 3 years prior grounds maintenance experience.
• Must be able to use mowers – push and zero turn; string trimmers, tillers, chainsaws, tractor, and blowers
• Proper methods, techniques, materials, tools, and equipment used to perform general building maintenance, grounds maintenance, and custodial work
• The safe operation of a variety of hand and power tools, vehicles, and light to heavy power equipment used in building maintenance, grounds maintenance, and custodial work.
• Safe work methods and safety practices pertaining to the work, including the proper handling and storage of fertilizers and pesticides.

Ability to:

• Perform a variety of custodial, grounds maintenance, and routine building maintenance activities involved in maintaining assigned County Office buildings, facilities and grounds in a safe, clean and orderly condition.
• Move and arrange furniture and equipment.
• Observe and report safety hazards and need for maintenance and repair.
• Understand, interpret, and apply pertinent policies, work standards, and health and safety regulations.
• Communicate clearly and concisely, both orally and in writing.
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

Education/Experience: High School diploma or GED, Prefers 3 years’ experience in grounds Maintenance.

Language Skills: Ability to read and write, comprehend simple instructions.

Mathematical/Reasoning Skills: Able to follow instructions and do basic math.

Certificates, Licenses, Registrations: Valid driver’s license

PHYSICAL DEMANDS

• Mobility to work in the field and in and around standard Capitol offices and buildings; to sit, stand, and walk on level, uneven, or slippery surfaces; frequently reach, twist, turn, kneel, bend, stoop, squat, crouch, grasp, and make repetitive hand movement in the performance of daily duties; to climb and descend ladders; to operate varied hand and power tools, vehicles, and power equipment.
• Strength and stamina to perform medium to heavy physical work; to lift, carry, push, and pull materials and objects averaging a weight of 50 pounds or heavier weights, in all cases with the use of proper equipment and/or assistance from other staff.
• Vision to inspect assigned work areas and to read printed materials.
• Standing and walking for extended periods of time.
• Finger dexterity to operate building maintenance, grounds maintenance, and custodial equipment.
• The Employee must be able to sit, stand and walk. The employee must be able to regularly lift and or move 50-100 pounds
• Employee must be able to tolerate working in different weather conditions, which will require being out in the cold of winter and hot of summer for long periods of time.

Work Environment: 

Employees work in an office, classroom, or outdoor environment with moderate to loud noise levels, cold and/or hot temperature conditions, inclement weather conditions, mechanical and/or electrical hazards, cleaning agents and chemicals, fumes, dust, and odors, and may be exposed to blood and body fluids while performing cleaning duties.

**To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

Reasonable accommodations may be made to enable individuals with disabilities to perform essential duties:

• Use hand tools to perform minor repairs and maintenance tasks
• Assist with landscape projects such as installing new features or redesigning existing areas
• Keep the grounds clean and free of debris
• Follow safety protocols and guidelines while performing duties

Qualifications:

• Previous experience in lawn care or groundskeeping preferred
• Familiarity with power tools used for landscaping tasks
• Knowledge of irrigation systems and their maintenance
• Ability to use hand tools effectively for various tasks
• Basic understanding of landscape design principles
• Physical stamina to work outdoors in various weather conditions
• Attention to detail and ability to follow instructions accurately
• Strong work ethic and ability to work independently or as part of a team

Note: This job description is intended to provide a general overview of the position. It is not an exhaustive list of all responsibilities, qualifications, or working conditions associated with the role.

Job Types: Full-time, Temporary, Contract

Pay: $31,500.00 per year

Benefits:

• 401(k)
• Dental insurance
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule: 8 hour shift; Monday to Friday; Weekends as needed

Work Location: In person

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Corporations Representative

SUMMARY: Responsible for accurately processing corporation filings, notary applications, trademark/service mark applications, annual reports and franchise tax transactions as well as amendments and renewals to each filing type.

ESSENTIAL DUTIES AND RESPONSIBILITIES** (Includes but are not limited to the following. May change during high volume.):

• Receives, reviews, processes documents for review such as corporation filings, notary applications, trademark and service mark applications, franchise tax, annual reports. These items may be received in person, mail, or online.
• Answers inquiries from customers by phone, email, mail and in person.
• Receives money for statutorily set fees and or penalties.
• Creates cards, certificates, apostilles, and other documents as required, and sends to appropriate recipient.
• Inputs initial information and data changes in computer system; create reports as needed.
• Responsible for balancing cash, credit card, checks and other payment types received daily.
• Prepares documents to be filed by Records specialist.
• Ensures documents are properly and clearly imaged.
• Prepare daily list of special requested forms to be mailed to constituents.
• Promote use of online filings applications.
• Be knowledgeable of filing processes for both “in-house” processing as well as online applications

SUPERVISORY RESPONSIBILITIES: This job has no supervisory responsibilities.

QUALIFICATIONS: Familiarity with use of web applications, Microsoft Word, Microsoft Office. A self-starter able to multitask. Possess a high level of customer service in face-to-face and phone situations.

EDUCATION and / or EXPERIENCE: High school diploma or general education degree (GED) with courses in business education; and six months to one year related experience and / or training; or equivalent combination of education and experience.

LANGUAGE SKILLS: Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information one-on-one to customers, management, and other employees of the organization. Bilingual is a plus.

MATHEMATICAL SKILLS: Ability to calculate figures and amounts such as discounts, interest, proportions, and percentages.

REASONING ABILITY: Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

CERTIFICATES, LICENSES, REGISTRATONS: None required. May be requested to obtain an Arkansas Notary License upon hiring approval.

PHYSICAL DEMANDS: While performing the duties of this job, the employee is regularly required to sit; use hands and fingers; reach with hands and arms; and talk or hear. The employee is occasionally required to stand; walk; and stoop, kneel, or crouch. The employee must occasionally lift and / or move up to 10 pounds. Specific vision abilities required by this job include close vision.

WORK ENVIORNMENT:

• A normal office environment. The noise level in the work environment is usually moderate.
• **To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
• Reasonable accommodations may be made to enable individuals with disabilities to perform essential duties

Job Type: Full-time

Pay: $37,800.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Shift: Day shift

Ability to Relocate: Little Rock, AR 72201: Relocate before starting work (Required)

Work Location: In person

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Other State Job Opportunities

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